Chapter 1 General Provisions

Article 1

Article 2

Article 3

Chapter 2 Management Organizations and Responsibilities

Article 4

Article 5

Article 6

• General Guidance: Chairman, Deputy General Manager
• Team Leader: Bidding Liaison Person-in-Charge
• Team Members: Project Sales Person-in-Charge, Technical Department Person-in-Charge, Engineering Department Person-in-Charge, Purchasing Department Staff, Administrative Department Staff (other departments and personnel may be invited to participate based on the project type, scale, and difficulty level).

Article 7

1. Responsibilities of the Deputy General Manager
   The Deputy General Manager shall be responsible for supervising and reviewing the project bidding work, coordinating relevant matters, and making final review decisions on bid documents.
2. Responsibilities of the Bidding Team Leader
   The Bidding Team Leader shall be responsible for drafting the commercial plan of the bid, overall coordination and supervision of the Bidding Team, task allocation, reviewing various bid documents, binding bid documents, on-site bidding, signing contracts after winning the bid, and refunding the bid security.
3. Responsibilities of the Project Sales Person-in-Charge
   The Project Sales Person-in-Charge shall be responsible for coordinating various work during the project bidding period, supervising the progress of various tasks of the Bidding Team, and providing comprehensive support and cooperation for the bidding work.
4. Responsibilities of the Technical Department (Technical Support)
   The Technical Department (Technical Support) shall be responsible for drafting the technical plan of the bid, preliminary review of the plan, and assisting the Team Leader in binding bid documents.
5. Responsibilities of the Engineering Department
   For projects involving integrated engineering, the Engineering Department shall be responsible for drafting the technical plan of the bid documents, preliminary review of the plan, and assisting the Bidding Team Leader in binding bid documents.

Article 8

1. Purchasing Department
   Shall be responsible for providing equipment procurement prices involved in the bidding project, the company’s business license, qualification certificates, and other relevant materials; and cooperate with the Bidding Team in purchasing bid documents, on-site bidding, and binding bid documents.
2. Administrative Department
   Shall be responsible for cooperating with the Bidding Team in printing, binding, and stamping bid documents, providing support for contracts and qualification documents, and ensuring logistics support for the bidding work.

Chapter 3 Bidding Management

Article 9

Article 10

Article 11

Article 12

1. In accordance with the requirements of the tender documents, the Bidding Team Leader shall be responsible for reviewing the format, requirements, data, and other materials of the commercial part of the bid documents.
2. In accordance with the requirements of the tender documents, the Technical Department Person-in-Charge shall review the technical plan part of the bid documents.
3. For each project that the company bids for, before the finalization of the bid documents, the Bidding Team Leader must organize all members of the Bidding Team and company leaders to conduct a review in accordance with the company’s quality management system process, listen to the review opinions of various functional departments, and combine the company’s proposed bidding strategy to form the official bid documents.

Article 13

1. Compilation Process of Bid Documents
2. Review Process of Bid Documents
   (Other departments and personnel may be invited to participate in the review based on project type requirements.)

Article 14

1. From the date of purchasing the tender documents, the Bidding Team Leader shall organize team members to compile the bid documents in accordance with the timeline specified in the tender documents based on the actual project situation.
2. The compilation of bid documents (including commercial and technical parts) must be fully completed 2-3 days before the bidding deadline, and the final review and binding shall be organized on the same day.
3. Personnel participating in bidding in other cities must arrive at the location one day before the bidding deadline; arrival on the bidding day is not allowed to avoid delaying the bidding.

Chapter 4 Bidding Incentives and Penalties

Article 15

Article 16

1. If there is even one major error in the bid documents (referring to human factors that fail to meet the tender document requirements, such as omissions in the main technical plan, unreasonable technical measures, omissions in quotation, unreasonable main unit prices, inappropriate equipment configuration, or missing qualification documents), the bid compilation allowance of the project’s Bidding Team shall be deducted based on the actual situation. If the impact is severe, all members of the Bidding Team shall have a certain percentage of their monthly performance assessment scores deducted.
2. For personnel who frequently make errors during the bid compilation process, the Bidding Team Leader may raise objections and has the right to refuse their participation in the bid compilation team; the relevant company person-in-charge shall conduct assessment and education for such personnel.
3. For personnel who make major errors twice in a row or three times in total within one year, the company shall implement an elimination system, and such personnel may be transferred to another position, demoted with salary reduction, or directly dismissed.

Chapter 5 Supplementary Provisions

Article 17

Article 18

Article 19

Bid Document Evaluation Form

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